A payout is not the same as revenue
A payout may already have been reduced by fees, refunds, chargebacks or reserved amounts.
E-commerce accounting
E-commerce accountant for online stores and marketplaces
We structure your e-commerce accounting around your sales channels, payment providers and bank payouts. Revenue, fees, returns and VAT can then be processed and reviewed consistently, giving you better insight into the actual margin by channel.
Specialist accounting for online stores with multiple sales channels and payment flows, including Shopify, bol.com and Amazon and providers such as Mollie and Stripe.
Sales channels
Payment providers
What is included?
An administration aligned with your online store, marketplaces and payment providers.
You can combine the e-commerce setup with outsourcing your complete bookkeeping. We structure available data flows as efficiently as possible, while periodic checks remain part of the process where needed.
- Setup of sales channels and marketplaces using available integrations, exports and provider reports
- Reconciliation of gross revenue, fees and net bank payouts
- Processing returns, refunds, chargebacks and corrections
- VAT processing for domestic and cross-border sales
- Review of reserved amounts, balances and delayed payouts
- Reporting and insight by sales channel
- Support when scaling to more channels, providers or countries
Reconciling e-commerce data
Why does e-commerce accounting require a different approach?
The bank receipt rarely tells the full story. Data from your online store, marketplaces, providers and bank must be reconciled before revenue, costs and VAT can be assessed properly.
Multiple data sources
Online store orders, marketplace statements, provider reports and bank transactions must reconcile with one another.
VAT differs by sale
The customer's country, type of sale and inventory location may affect the VAT treatment.
Insight by channel
A consistent setup makes dashboards by sales channel more useful for margin and cash-flow management.
Shopify accounting
Shopify accounting with checks on payouts, refunds and VAT
We bring Shopify sales data together with Shopify Payments and, where relevant, Mollie or Stripe. We account for discounts, gift cards, refunds and chargebacks and choose the appropriate reporting or settlement level for the processing.
Depending on the available integrations and data sources, we can automate financial processes and periodically review the reconciliation.
Discuss your Shopify accountingAvailable data sources
From gross revenue to a checked payout
- Revenue and VAT by country or rate, where relevant
- Reconciliation of Shopify Payments, Mollie and Stripe
- Processing discounts, gift cards, refunds and chargebacks
- Verification of platform fees and net bank payouts
Marketplace accounting
Accounting for bol.com and Amazon
Marketplace statements contain more than revenue alone. We process available settlement and cost reports and reconcile the net payout with the bank.
bol.com accounting
- Periodic statements and sales revenue
- Commissions, returns and corrections
- Advertising and shipping costs from available reports
- Reconciliation of the net payout with the bank
Amazon accounting
- Settlements, marketplace fees and refunds
- Sales by country and multiple currencies from available reports
- Review of FBA fees and foreign inventory where relevant
- Flagging potential foreign VAT obligations and tax advice for international growth
Supported or commonly used platforms
We structure the processing around your sales channels and payment providers
Depending on the platform, we use available integrations, exports and provider reports. The logos shown are examples of platforms we can work with and do not imply an official partnership.
Sales channels
Online stores and marketplaces
Shopify, bol.com and Amazon are examples of channels that can be included in the setup. We determine the available data sources and processing method in advance.
Payment providers
Payments and payouts
For providers such as Mollie, Stripe, PayPal and Klarna, fees, refunds, chargebacks, reserved amounts and payouts can be processed from the available provider reports.
OSS for online stores
Support with OSS for cross-border e-commerce sales
OSS may be relevant for cross-border B2C sales within the EU. Subject to conditions, an EU-wide threshold of €10,000 applies. The correct treatment also depends on your place of establishment, countries, inventory locations, marketplaces and type of sale.
We first assess which scheme may apply to your situation. We then consolidate the relevant revenue by country and VAT rate and prepare and review the periodic OSS VAT return. Read more about our Dutch VAT administration review.
Discuss your OSS situationOne Stop Shop
Revenue by country as the basis for the return
- Assessment of whether OSS may apply to the situation
- Returns, refunds and corrections processed per reporting period
- Reconciliation with available data from Shopify, bol.com and other channels
- Preparation and verification of your periodic OSS VAT return
How pricing is determined
How much does an e-commerce accountant cost?
Our full finance base service starts at €75 per month excluding VAT. E-commerce integrations and additional complexity are priced to fit your setup. The final fee depends on:
- Number of orders, transactions and sales channels
- Number of payment providers and volume of returns and refunds
- Number of countries and domestic or international VAT obligations
- Inventory administration, reporting frequency and required integrations
Who is it for?
Suitable for entrepreneurs who sell online and want to scale.
This service is designed for e-commerce entrepreneurs whose administration becomes more complex as the number of orders, platforms, payment providers or countries increases.
- Online stores using Shopify, WooCommerce or other e-commerce platforms
- Entrepreneurs selling through bol.com, Amazon or other marketplaces
- E-commerce businesses with high transaction volumes, returns or advertising costs
- Entrepreneurs using Mollie, Stripe, PayPal, Klarna or other payment providers
- Entrepreneurs who want better control over margins, fees, VAT and cash flow
- Online stores that sell internationally or are preparing to scale
Collaboration
How we structure your e-commerce accounting.
We start with your sales channels and payment flows. We then structure your administration so revenue, costs, VAT, provider fees and payouts can be monitored and reconciled more effectively.
Analysis of your sales and payment flows
We review the platforms you sell through, the payment providers you use and how payouts reach your bank account.
Structuring your financial administration
We organise your bookkeeping so revenue, fees, VAT, returns, refunds and payouts can be processed consistently.
Periodic processing and reconciliation
We process your administration periodically and verify that sales data, provider reports, bank transactions and payouts reconcile correctly.
Reporting by sales channel
You gain clearer insight into revenue, costs, margins and cash flow, helping you make decisions based on reliable financial information.
Results
Greater control over your e-commerce figures.
Less confusion from disconnected data
Sales reports, provider statements, payouts, fees and VAT become part of one clear and consistent financial administration.
Better insight into profitability
You can see more clearly which channels contribute to revenue, margin and cash flow, and where costs are increasing.
An administration that grows with your business
Your financial setup remains effective as you expand to more platforms, providers, countries or higher sales volumes.
Frequently asked questions
Frequently asked questions about e-commerce accounting.
Learn how we process online store revenue, international VAT, returns, marketplace commissions and payouts.
How does Flicc Finance process sales through Shopify, bol.com or Amazon?
Depending on the platform, we use available integrations, exports and provider reports. We combine revenue, platform fees, returns and payouts and periodically verify that the processing reconciles with the bank.
How much does an e-commerce accountant cost?
Our full finance base service starts at €75 per month excluding VAT. The final fee depends on factors such as transaction volume, sales channels, payment providers, countries, returns, reporting and required integrations. E-commerce extensions are therefore priced to fit your setup.
What information do you need from my online store?
We review sales reports or exports from your online store and marketplaces, settlement reports from payment providers, bank transactions, returns and relevant VAT data. The exact access and files required depend on your platforms and setup.
Can you work with my accounting software?
We work with software including Informer, Exact Online, Moneybird, AFAS, Twinfield and e-Boekhouden.nl. During the intake, we assess whether your current software and available integrations are suitable or whether another setup would work better.
Can I switch while my e-commerce administration is ongoing?
Yes. We first review the quality and completeness of the existing administration, outstanding returns, platform access and historical reconciliations. We then agree a careful handover and realistic start date.
Is OSS always required when I sell to customers in other EU countries?
No. OSS may be relevant for cross-border B2C sales within the EU, but its application depends on factors including the EU-wide €10,000 threshold, your place of establishment, inventory locations, marketplaces and type of sale. We first assess which VAT scheme may apply to your situation.
Do you process bol.com and Amazon settlements?
Yes, we can process periodic statements and settlements, including revenue, commissions, marketplace fees, refunds and other corrections shown in the available reports. We then reconcile the net payout with the bank.
How do you handle payment provider fees from Mollie, Stripe, PayPal or Klarna?
We reconcile gross revenue with the payment provider's net payouts. Transaction fees, refunds, chargebacks, reserved amounts and payout differences are processed from the available reports and checked periodically.
Do you also prepare OSS VAT returns?
If OSS applies to your situation, we consolidate the relevant revenue by country and VAT rate, then prepare and review the periodic OSS VAT return. We agree the precise division of responsibilities in advance.
Introduction
Ready to gain more control over your e-commerce accounting?
Schedule a 15-minute introductory call. We will review your current sales channels and discuss how we can structure and check your e-commerce accounting carefully.